Client Intake Package for Finesse Tax Accounting, LLC

Thank you for taking the time to complete our intake package.  For our new clients, this information is critical to ensure an accurate filing of your tax returns.  For our existing clients, while we may have some of this information from past engagements, we kindly request you provide it again so we can make sure our records are 100% accurate and up to date.
 
IMPORTANT:  UPON COMPLETION OF ALL APPLICABLE PARTS OF THIS FORM YOU MUST CLICK THE "SUBMIT" BUTTON AT THE BOTTOM OF THE FORM TO SEND THIS INFO TO OUR OFFICE.  CLOSING YOUR BROWSER BEFORE CLICKING THE "SUBMIT" BUTTON WILL DELETE ALL INFO WITHOUT SENDING TO US.  IT SHOULD BE NOTED THAT UPON CLICKING THE SUBMIT BUTTON YOU WILL GET A CONFIRMATION EMAIL THAT WE RECEIVED YOUR INFO.
 
Please also note that to comply with federal and state identity theft protection efforts our firm will ask for a valid state issued photo identification card during your engagement.

Basic Background Data

Have you been assigned a tax accountant yet or do you already meet with a specific accountant to prepare your taxes and advise you on your situation? *
Did Finesse Tax Accounting prepare/file your 2015 tax returns for you? *
WARNING:  FOR TAX PURPOSES "TAXPAYER" IS THE PERSON WHO IS OR WAS LISTED FIRST ON THE PRIOR YEAR'S FILING.  FOR CONTINUITY PURPOSES IF YOU ARE MARRIED PLEASE ENSURE THAT YOU FILL IN THE BIOGRAPHICAL INFORMATION FOR TAXPAYER AND SPOUSE AS IT WAS LISTED ON THE PRIOR YEARS RETURNS AND NOT BASED ON WHO IS COMPLETING THIS FORM.  DO NOT REVERSE TAXPAYER AND SPOUSE AS IT APPEARED ON THE PRIOR YEAR'S FILING  THIS CAN AND LIKELY WILL CAUSE ISSUES WITH YOUR TAX FILING.
Would you like us to refer to you by a different name or nickname? (Example: Mike instead of Michael or Cathy instead of Catherine) *
Are you Married? *
Would you like us to refer to your spouse by a different name or nickname? (Example: Mike instead of Michael or Cathy instead of Catherine) *
Please select a filing status option: *

Contact Info

SPOUSE'S EMAIL MUST BE DIFFERENT THAN TAXPAYER.  FAILURE TO PROVIDE A UNIQUE EMAIL ADDRESS WILL PREVENT FINESSE TAX ACCOUNTING FROM BEING ABLE TO EFILE YOUR TAX RETURNS FOR THIS YEAR.

Mailing Address

Do you need us to use a foreign address on your tax returns this year? *
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Did you move during calendar year 2016? *
During calendar year 2016 did you move from one state to another state? (Note: Washington, DC is considered a state for tax purposes.) *
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Did you move between states (DC being considered a state), more than once during calendar year 2015? (Example, you moved from Massachusetts to Maryland to Texas all during 2015) *
Since you have indicated you moved more than once during 2015, please provide details for any other moves you made between states (DC being considered a state) during calendar year 2015:
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Dependent Info

Do you have any children or dependents? *
How many children or dependents do you have? *

Dependent 1

Was this dependent listed on your prior year's tax returns? *

Dependent 2

Was this dependent listed on your prior year's tax returns? *

Dependent 3

Was this dependent listed on your prior year's tax returns? *

Four or More Dependents

Misc. Information

Is this your first visit to our office/first time using our services? *

Direct Deposit Information and Authorization

If you are getting a refund, would you like it directly deposited into your bank account? *
If you have a balance due would you like it directly debited from your bank account? *
Is this a checking or savings account? *

ACA/Health Insurance Compliance Questionnaire

Did you have health insurance coverage for all 12 months of the tax year for which we are preparing tax returns? (please note that coverage for just one day of a month is considered coverage for the entire month) *
Did you buy any of your health insurance coverage through a state or federally run health insurance exchange? DCHealthlink.com, Healthcare.Gov, etc? *
Please check each month where you had at least one day of health insurance *

Engagement Letter and Consent Form Section

CLIENT ENGAGEMENT LETTER

 

Dear Client,

 

Thank you for the opportunity to work with you in preparing your income tax returns.  To foster a complete understanding of our relationship, take a moment to review the following information.

We will prepare your income tax returns based solely on the information you furnish to us.  Upon completion of your tax returns we will return any original tax documents to you.  From time to time our office may retain scanned copies of your documents for our records, however you should retain all documents, cancelled checks and other data that form the basis of income and deductions and other tax return forms, schedules, elections and disclosures.  Such documents include but are not limited to, proper records to support deductions claimed for meals, entertainment, travel, business gifts, charitable contributions, and vehicle use (if applicable), as well as bank and credit card statements.  These records will be necessary to prove the accuracy and completeness of the returns to taxing authorities, should your returns be selected for examination. We recommend keeping all documents and copies of your returns for a minimum of five years after you file your tax returns or after their due date, whichever is later.

Our work in connection with the preparation of your income tax returns cannot be relied upon to disclose errors, irregularities or illegal acts, including, without limitation, fraud that may exist within the documents or figures you provide.  We will use our professional judgment in resolving questions where the tax law is unclear or where there may be conflicts between the tax authority’s interpretations of the tax law and other supportable positions.  Unless instructed by you, we will take a tax position in your favor whenever reasonable.  We cannot provide any assurance that tax positions taken will not be challenged or ensure the ultimate outcome of such a challenge.  Moreover, we cannot be responsible for issues arising from any income, expenses or other information not provided to us at the time of tax preparation or prior to the filing of your returns.

Please note that this engagement, and this firm’s services, include but are not limited to general and annual income tax related services.  Unless specifically requested by you, and agreed upon in writing we do not provide any services related to payroll tax, sales tax, excise tax, and personal or real property tax.  Nor can we be relied upon to determine or report your compliance, or lack thereof, with any Federal, State, or Local business related laws, health care or human resources regulations, retirement plan compliance or any business, property, or professional permitting/licensing.   

The charges for our services are on a “per form” basis with references to time spent by our professional staff to perform the work, and costs incurred for related supplies and expenses, including copy charges, long distance phone charges and computer processing charges.  Our fee for the preparation of your tax returns will be due and payable upon presentation of your completed income tax filing.  It is company policy not to release tax returns or any tax related reports, schedules, information, advice, or notes without payment in full.  Should a situation arise where services have been rendered but payment is not received and our firm is forced to or elects to seek legal assistance to collect fees due to us, please note that you may be asked to reimburse our firm for the legal costs to collect any outstanding balance due.

Because we understand that cost is an important issue for many clients, we will do our best to provide you with an estimate of our fees prior to completing your returns but please understand that circumstances arise which may raise or lower the estimated fee.  We will contact you if such a situation arises after you receive an estimate.

While it is always our hope and goal to keep out fees the same each year, for calendar year 2017, Finesse Tax Accounting, LLC has instituted a small, across the board, fee increase of $25.  This is a one time charge that applies to all clients and has been installed to cover the large increase in federal and state compliance costs our firm is enduring as a result of some major tax legislation and changes to the way the preparer community is governed.  This fee applies to clients whose returns remain the same from the prior tax year.  If your return is dramatically different whereby a fee increase or decrease would have resulted, this $25 dollar increase will not apply and our firm will assess your fees accordingly with our engagement policy regarding fees.  We apologize for any inconvenience this may cause but our firm has been absorbing these costs for over a year and this increase, while again not our hope or goal, was simply unavoidable.  

Upon completion of your returns and after you have paid your tax preparation fees we will provide you with a copy of your returns as well as the e-file signature authorizations and any applicable payment vouchers to complete your tax filing.  You should review the completed returns carefully.  If you see anything that requires changing please bring it to our attention immediately and we will either explain the matter to you or correct it without delay and provide you with new, corrected copies.  If you are satisfied with the returns and see no issues, please sign and date the e-file signature authorizations and return them to this office immediately.  Please note that all taxing authorities prohibit us from transmitting your tax returns without signed authorization from you.  Please also note that if your returns can not be e-filed we will provide you with paper copies to sign and mail to the taxing authorities.

By signing this engagement you are agreeing to compensate Finesse Tax Accounting, LLC for services you have requested.  In the event you terminate the engagement prior to the completion of your tax accounting work, Finesse Tax Accounting, LLC reserves the right to invoice you for any out of pocket expenses, time at our hourly rate, or other expenses that were incurred during this engagement.  If you sought in person consultation services, received advisory services by phone or email, sought representation work or received any tax accounting services, by signing this engagement letter you are agreeing to compensate Finesse Tax Accounting, LLC for these services, even if you terminated the engagement prior to our firm completing the work requested or required.

Please be advised that if you receive any correspondence from a taxing authority that pertains to a tax return prepared by this firm we will be happy to address this matter on your behalf.  Included in the cost of your tax preparation is 30 minutes of correspondence work per tax year at no additional charge.  During that 30 minutes we will assess your situation and apprise you of the course of action we believe is best to take.  If we can also compose and send off a reply to the appropriate taxing authority then we will certainly do so.  If the matter or issue will involve more than 30 minutes of work, each additional hour (or fraction thereof) will be billed at a standard hourly rate of two hundred and fifty dollars ($250) per 60 minute hour.  When possible, we will do our best to inform you if we believe your issue will require more than 30 minutes to handle, however there may be a situation when we are unable to inform you in advance.  Even if we are unable to inform you, the standard hourly rate listed above will apply and is payable upon completion of this work.  At any time in the process you may choose to have us cease our work in connection with your correspondence but we will require said request in writing with your name and signature included.  If, during the course of this work, it becomes apparent the correspondence received was due to an error or omission by this office there will be no charge for handling the correspondence regardless of the time involved.  Please note that except in cases where our office is deemed at fault, a flat $50 dollar handling charge will be assessed for all matters where our assistance is requested in handling any such correspondence from any taxing authority.  This charge is not included in your annual tax preparation fees and is payable upon completion of our work in connection with said correspondence.

Please also note that audit/examination representation work is not included in the tax preparation fee and is considered a different engagement with a separate fee structure.  If you have any questions regarding the specifics of audit/examination representation please feel free to ask any time before, during or after your appointment.  Again if your returns are audited or examined by any taxing authority, for any reason, the fee you paid for their preparation does not include the costs to represent you with regard to any audit or examination.

Finesse Tax Accounting, LLC takes your privacy and personal information very seriously.  We will take whatever steps are necessary to safe guard that information and will never sell or disclose said information to anyone outside the firm for any reason.  Please note that while we will protect your confidential information, our firm, from time to time, will need to utilize some of your information for internal purposes not related directly to your current year tax preparation.  An example of this usage would be mailing you a newsletter or holiday card to your confidential home address or perhaps a personal phone call to wish you or a member of your family greetings or a happy birthday.  By signing this letter you agree to allow our staff limited access to your information for such informal, non-tax preparation related situations.

Please also note that in an effort to help combat the increasing threat of identity theft and to ensure the returns filed by our firm are accurate, true, and pertain to the proper client or taxpayer, Finesse Tax Accounting, LLC reserves the right to request, as condition of our providing services, certain documents to verify your identity and the identity of others you may be listing on your tax returns.  This is for your protection and for the protection of your spouse and/or dependents and these documents will be safeguarded to the best of our ability and in accordance with our document protection procedures.  Such documents requested by our firm may include but are not limited to; government issued photo identification, Social Security Cards, birth certificates, or visa and immigration related documents.

If you agree with the terms of our engagement as described in this letter please sign below.  Please be aware that by signing below and giving us your income tax information, you expressly agree to the terms of this engagement letter.  We want to thank you for putting your trust in Finesse Tax Accounting, LLC and look forward to a long and mutually satisfying relationship.

 

Warm Regards,

Michael L. Fine, CSA

President

Finesse Tax Accounting, LLC

SIGN IN BOX BELOW WITH YOUR MOUSE OR A STYLUS IF USING A TOUCHSCREEN ENABLED DEVICE
Please sign indicating agreement with the above engagement letter. *
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CONSENT TO USE OF TAX RETURN INFORMATION

Federal law requires this consent form be provided to you.  Unless authorized by law, we cannot use, without your consent, your tax return information for purposes other than the preparation and filing of your tax return.  However, federal law also prohibits us from revealing any personal or financial information to any third party.  Therefore as a matter of fact, we will never reveal your financial or personal information in any way, to anyone, unless you specifically request we do so, and provide in writing to us the specific person or persons to whom you wish that disclose to be made, which is done on a wholly separate consent form from this.   For the purposes of this consent form please note we are seeking consent only to satisfy requirements set forth by federal law so we may speak with you on the phone, send you email correspondences of any kind, send you mailings, newsletters, email reminders, holiday and occasional cards and greetings, and reminders of upcoming deadlines, etc. 

You are not required to complete this form.  If we obtain your signature on this form by conditioning our service on your consent, your consent will not be valid.  Your consent is valid for the amount of time that you specify.  If you do not specify the duration of your consent, your consent is valid for a period of three years from the date you have signed the consent.

The undersigned hereby consents to the use; by Finesse Tax Accounting LLC, its owner, employees, and staff; of any and all tax return information pertaining to:

  • Direct questions, inquiries or requests you make regarding your tax returns, situation, or issues.
  • Requests you make for copies of your documents, figures, numbers, or information.
  • Upon your direct request in order to connect you with another professional in another field or profession so you may gain further information on a certain topic not available or in the realm of expertise of this firm.
  • Notification of important tax law changes.
  • Notification of changes or information that will impact our engagement, such as a change of firm website address, email address, physical location, or other such contact, biographical or geographical information.
  • Other reasonable business purposes including but not limited to: appointment reminders, holiday mailings, birthday greetings and other informational mailings.

The tax information may not be disclosed or used by Finesse Tax Accounting, LLC, its owner, employees, or staff, for any purpose other than that which is permitted by this consent document.

If you believe your tax return information has been disclosed or used improperly in a manner unauthorized by law or without your permission, you may contact the Treasury Inspector General for Tax Administration (TIGTA) by telephone at 1-800-366-4484 by email at complaints@tigta.treas.gov.

SIGN IN BOX BELOW WITH YOUR MOUSE OR A STYLUS IF USING A TOUCHSCREEN ENABLED DEVICE
Please sign to indicate you give consent as spelled out above *
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Foreign Bank Account Questionnaire

To the best of your knowledge are you the owner of or have signature authority on any foreign bank accounts, investment accounts or pension/retirement accounts? *
At any point, during the tax year for which we are preparing a tax return, did the balance or value of the foreign account(s) rise above $10,000 (ten thousand) US Dollars? *
To the best of your knowledge do you own or have signature authority on any foreign "assets." Assets are defined as but not limited to; foreign partnership or corporate holdings, real estate, life insurance, art, jewelry, precious metals, currency holdings, collectibles, cars, boats, airplanes. *
At any point, during the tax year for which we are preparing a tax return, was the combined value of all your foreign accounts and assets greater than $50,000 (fifty thousand) US Dollars? *
SIGN IN BOX BELOW WITH YOUR MOUSE OR A STYLUS IF USING A TOUCHSCREEN ENABLED DEVICE
Please sign to indicate the above information concerning foreign bank and asset reporting is true to the best of your knowledge *
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