subject_line
Safe Sport Club Checklist
First Name
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Last Name
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Club Name
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Phone Number
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Email Address
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Club type
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Coach-owned
Parent Board
Institution-owned
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Policies and Guidelines
Is child protection included in your mission statement, vision statement, or values statement?
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Yes
No
Please share your mission statement
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Do you have a team travel policy?
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Yes
No
Do you have an electronic communication policy?
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Yes
No
Do you have an anti-bullying plan?
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Yes
No
Do you have a photography policy?
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Yes
No
Do you have a locker room monitoring policy?
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Yes
No
How often do you communicate the policies to the members of your club (including coaches, athletes, parents, and volunteers)?
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Never
Rarely
Occasionally
Often
Who do you target your communication to regarding policies? (Select as many as apply)
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Coaches
Athletes
Parents
Volunteers
Lifeguards
Other
Who developed and evaluates the policies, and what is their role within the club?
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Does your club give members instructions on how to report policy violations?
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Yes
No
How are new members, staff, and/or volunteers taught team policies and/or norms?
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How is feedback from club members on the policies solicited and acted on?
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Screening and Selection
What is the onboarding procedure for new hires?
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How are new staff members recruited? (Select as many as apply)
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Internally
Word-of-mouth
Open call
Other
How are regular volunteers recruited? (Select as many as apply)
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Internally
Word-of-mouth
Open call
Other
How often are reference checks completed for new staff members?
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Every hire
Only head coach hires
Only assistant coach hires
Whenever we think we need to
Never
What are the top 3 criteria you look for when hiring coaches?
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How often are performance reviews completed for staff members?
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Quarterly or more
Every 6 months
Annually
When there’s a problem
Never
Does your team have a standard hiring procedure?
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Yes
No
Do you regularly hire former athletes?
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Yes
No
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Training and Education
Do you engage athletes in Safe Sport education or the online courses? If so, how?
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Do you engage parents in Safe Sport education or the online courses? If so, how?
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How often do you discuss Safe Sport with your team?
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Weekly
Monthly
Every other month
At the start of each season
Annually
Only when an issue comes up
Never
How often do you communicate with local experts or the National Office regarding Safe Sport topics?
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Never
Only when there’s an issue
Occasionally
Regularly
Beyond the required APT, how many Safe Sport trainings do you and/or your staff members participate in each year?
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Monitoring and Supervision
Does your team have a designated Safe Sport Coordinator?
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Yes
No
How are behavioral expectations communicated within the team—coaches and athletes?
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How often does the head coach check in with his/her assistant coaches?
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Daily
Weekly
Monthly
Quarterly
At the start of each season
What topics does the head coach check in with the assistant coaches about?
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How often are assistant coaches supervised
in-person
by the head coach?
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Daily
Weekly
Monthly
Quarterly
Once or twice a season
Are coaches on your staff actively mentored?
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Yes
No
How often do you ask athletes to evaluate their coaches?
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Never
Only when there’s an issue
Occasionally
Regularly
How often do you reach out to parents to solicit feedback about coach behavior and coaching styles?
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Never
Only when there’s an issue
Occasionally
Regularly
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Recognizing, Responding, and Reporting
Do you have a club code of conduct for athletes?
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Yes
No
Do you have a club code of conduct for coaches?
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Yes
No
Do you have a club code of conduct for parents?
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Yes
No
Does your club have a grievance process?
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Yes
No
How is your grievance process communicated?
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How often do you hear of Safe Sport complaints from your athletes, coaches, or athletes’ parents?
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I’ve never heard a complaint.
Rarely
Occasionally
Issues are brought to my attention regularly
How often do you communicate with the National Office regarding Safe Sport complaints?
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I’ve never contacted the National Office
Once or twice
Only when I don’t know what to do
Regularly
When a policy violation happens or a complaint is handled, how are outcomes communicated to coaches, athletes, parents, and leadership?
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Grassroots Engagement and Feedback
How do you solicit feedback from your members?
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Only if the individual seeks me out
Only from select individuals
Only when changes occur
At the start of each season
Regularly from a broad selection of people
What type of feedback do you solicit?
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What do you do with that feedback?
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How often do you communicate feedback on Safe Sport to the National Office?
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Never
Rarely
Occasionally
Often
Only when asked
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Additional Comments
If you would like individual feedback on your team's self-assessment, please contact Maggie Vail at (719) 866-3552 or
mvail@usaswimming.org
.
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