Please fill out the following form for the Kod├íly Hungary 2019 Tour March 9-16, 2019 and submit it on or before 4:00 PM on Friday, September 14, 2018.  Each traveler must fill out this form. If you have any questions, please contact Shawn at (214) 316-7186.

Guest Information

Please enter your name exactly as it appears on your passport.
calendar
Gender *
I am *
Please indicate your package type. *
I will have a roommate. *
My roommate is
Room Preference *
I will *

Air Travel

I require the following outbound air travel options to Budapest, Hungary *
I require the following return air travel options from Budapest, Hungary *
Please note that group air travel is based on a minimum of 10 passengers.  If the group falls below 10, additional fees may apply.  S C Tours and Events will do everything possible to negotiate with the airlines to get the best fare for our itinerary, and, in the event that the group falls below 10, S C Tours and Events will also negotiate the best solutions.  Fares may or may not be eligible for frequent flyer mileage program accural.
 
If you choose to stay one extra night in Budapest on the night of March 16, 2019, you will be required to stay at the group hotel at an additional cost.  If you choose to make hotel accommodations on your own, you will need to find hotel to airport transfers on your own or through S C Tours and Events separately also at an additional cost. 
 
If you choose to arrange air travel on your own, you are required to send your air travel itinerary to S C Tours and Events no later than January 15, 2019.  You understand that you will make your own way to the hotel in Budapest and back to the airport and will not be reimbursed for costs associated with the transfer. 
I have read the above paragraph regarding air travel and airport hotel transfers and understand it fully. *

Payment Options

I will pay *
The total cost of the land package is $2,497 based on double occupancy.
 
Please note that since the costs of the land package are dependent upon international exchange rates, S C Tours and Events has already calcuated the possible exchange rates based on historical data.  However, should world events or other factors arise such that the exchange rate between the Euro and the U.S. Dollar would increase the cost of the program, S C Tours and Events reserves the right to charge additional fees due to fluctuations in exchange rates.  In order to not incur any additional costs due to exchange rate fluctuations, S C Tours and Events strongly suggests full payment by October 1, 2018.  Any participant paying the full payment by October 1, 2018 will not be charged any additonal fees due to exchange rate fluctuations.  Participants who choose to pay in installments may have the final payment adjusted higher due to exchange rate fluctuations. 
 
The following is a 0.0% financing payment plan.  Each payment is due on the first of each month.  Payments are considered late after the 5th business day of the due date and will be assessed a $25 late payment fee to be paid with the next month's payment. You may elect to have your credit card automatically charged on the 1st of each month.
I have read the above paragraph regarding payment, exchange rates, and late fees, and I understand it fully. *
The installment plan is a 0.0% interest payment plan.  The schedule is as follows.

Payment Number

Payment Amount

Payment Due Date

Deposit

$350

September 14, 2018

Payment   1

$430

October 1, 2018

Payment   2

$430

November 1, 2018

Payment   3

$429

December 1, 2018

Payment   4

$429

January   1, 2019

Payment   5

$429*

February   1, 2019

*Please note that the final payment may be adjusted higher due to exchange rate fluctuations.  If this amount will be adjusted, S C Tours and Events will notify you no later than January 30, 2019.


Cancellation Policy

If you have to cancel for any reason, the following is the cancellation policy.  All cancellations must be made in writing and sent via email to kodaly@sctoursandevents.com.  You are encouraged to contact S C Tours and Events prior to cancelling as other options may be available to you.  
 

Date

Amount that is NON-REFUNDABLE

September 14, 2018 (Deposit Due Date)

Deposit is non-refundable

December 15, 2018

50% non-refundable

January 15, 2019

100% non-refundable

 

All refunds will be made to the credit card you used.  

 

Cancellation Due to Lack of Participants

In order for this tour to take place, a minimum of 15 participants is required. The maximum number of participants will be limited to 20 participants. Should the number of participants fall below 15 participants, S C Tours and Events will consider the following scenarios. First, S C Tours and Events will do everything possible to continue with the tour with the participants registered but may need to increase the cost of the tour. If this increased cost is prohibitive for the participants to incur, then the tour shall be cancelled. Secondly, S C Tours and Events will cancel the tour and any and all funds paid by the participants up to the date of the announcement of the cancellation will be refunded in full including the deposit. *

Submit

Terms and Conditions
By checking below and submitting this form, I agree that the information listed above is correct.  All travel arrangement will be made based on this form.  Any corrections to this form must be submitted in writing to S C Tours and Events, 1000 Lake Carolyn Parkway, #3220, Irving, TX 75039 or emailed to kodaly@sctoursandevents.com.  I understand that S C Tours and Events will email or send a printed itinerary to me between 45 and 30 days prior to my departure date.  I will review said itinerary and check for its accuracy.  I agree that I am responsible for any change fees or service fees if S C Tours and Events has to change my itinerary if I fail to report any descrepencies after review of said itinerary.  All itineraries and tickets will be issued no later than 28 days prior to the first day of travel.


By checking below and submitting this form, I also agree that I have read the cancellation policy and understand that my deposit is non-refundable, and if I have to cancel for any reason, the cancellation policy will be used to determine the amount of refund if any.  I agree to contact S C Tours and Events by email should I need to cancel.

By checking below and submitting this form, I also agree that although the name S C Tours and Events is used as a company name, Shawn Chou is the individual with whom I will have all contact pertaining to the tour.  As such, Mr. Chou is an individual and is an event planner and a certified travel agent but not a licensed travel agent where licensure is required. For purposes or reimbursement by your school district or employer, Shawn Chou has created S C Tours and Events as most school districts cannot reimburse an individual third party the costs associated with this tour if that third party is not a business.  In otherwords, Shawn Chou serves as a private citizen organizing such tours.  I therefore hold harmless Shawn Chou, S C Tours and Events, and all parties hired by Shawn Chou and S C Tours and Events to carry out events pertaining to the tour for which I am registering through this form for any unplaned events that may occur while I'm on the tour including, but not limited to, personal injuries including accidents, trips, falls, food poisoning, travel delays, costs associated with delays, acts of terrorism, labor strikes, natural disasters, acts of God, etc.  While Shawn Chou and S C Tours and Events will do everything possible to assist me in case of emergency, I understand that any assistance given is not an admission of guilt or responsibility but a customer service.  I will also hold harmless Shawn Chou and S C Tours and Events for any outcome of any assistance given. *