Colonial Synchronized Skating Teams

DEADLINES:

2020-2021 Season Contracts and deposits due July 1, 2020

2020-2021 Memberships due June 30, 2020

Skater Information

Team *

Skater First Name *

Skater Last Name *

Date of Birth *

Phone *

Address 1 *

Address 2

City *

State *

Zip Code *

Email Address *

Secondary Email Address

Membership

As a member of the Colonial Synchronized Skating Teams, I understand that I must obtain a membership (Team, Silver or Gold) with the Colonial Figure Skating Club. CFSC does not have to be listed as 'Home Club'. A link to the membership application/renewal site is below for your convenience.

Memberships are not available for the 2020-2021 season until after May 1, 2020.

Colonial Membership Application

USFS Number *

Home Club *

Colonial FSC

Other Other

Highest Test Passed

	Moves in the Field		Freestyle		Ice Dance
Select all disciplines that apply

Emergency Contact Information

First Name *

Last Name *

Relationship *

Phone Number *

Email Address *

Medical Information

Insurance Company *

Name of Insured *

Member Identification Number *

Policy Number *

Primary Care Physician *

General Questions *

	Yes	No
Do you have any pre-existing conditions we should know about?	Yes	No
Have you had a pre-participation sports history/physical?	Yes	No
Have you ever had chest pain, dizziness, or passed our during or after exercise?	Yes	No
Do you have exercise induced asthma?	Yes	No
Do you use an inhaler?	Yes	No
Do you have any history of physical injuries such as fractures, sprains, or concussions?	Yes	No
Have there been any instances of sudden death under age 50 in your family?	Yes	No

If you answered yes to any of the above questions, please specify below: *

Are you allergic to any medication? *

Yes

No

List Allergies *

Are you allergic to any food, insect bites, etc.? *

Yes

No

List Allergies *

The registered skater wears *

Glasses

Contacts

Dental Appliances

None

The registered skater takes medication on a regular basis. *

Yes

No

Medication

Medication Administration Permission Form

It is the primary responsibility of the parent to supply and administer over the counter medication to their child. Over the counter medication, as defined below, will only be dispensed to skaters if there is an urgent need and the parent or guardian is unavailable. Medication will only be dispensed to skaters with the written consent of a parent or guardian. Parents will be notified when medication has been administered to skaters.

Definition of Over the Counter Medication:

Analgesic medication includes ibuprofen, (i.e., Motrin) or acetaminophen (i.e. Tylenol).

Line managers must be notified in writing when skaters have medication that they are self-administering. The Permission to Self Administer form must be used.

If there is a situation where a child needs medication other than is defined herein, the parent/guardian must bring the medication and complete the appropriate approval form.

As per the Colonial Figure Skating Club's "Rules and Ice Policies" On Ice Protocol #7:

"If an injured skater cannot move of his or her own accord, local medical professionals should be called immediately. It is recommended that an injured skater not be moved by anyone other than medically trained personnel. Medical report forms are available in the office and must be completed as soon as possible after the accident."

Under NO circumstances, are skaters to share medication.

Medication Administration *

	Yes	No
I have read the medication administration policy and give permission for analgesics to be administered to the registered skater	Yes	No
My child has permission to self-administer over the counter medications.	Yes	No
My child has permission to self-administer prescription medications.	Yes	No

Specify Medication (check all that apply)

Ibuprofen

Acetaminophen

Dosage *

Skater's Age *

Skater's Weight *

Signature (must be parent or guardian if skater is under the age of 18) *

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Financial Contract

Please read this contract carefully before signing as it obligates you to significant financial commitments for the entire skating year. Additionally, the skater’s team assignment cannot be made without the receipt of your non-refundable deposit and your signature indicating complete understanding and assent to these terms.

The Colonials Synchronized Skating Teams (The Colonials) is administered and managed by parents of members of the teams, the Club Director, Director of Synchronized Skating, all under the authority of the CFSC Board of Directors. Questions relating to this contract should be directed to the Director of Synchronized Skating at the office of CFSC.

The Colonials’ annual financial obligations are considerable and critical to maintaining a strong program. The Colonials’ policies and procedures, as set forth in this contract and the separate non-contractual The Colonials Teams Handbook are, in combination, designed to make you fully aware of the program’s rules and regulations, your obligations, and to assist in budgeting and payment planning. It is essential that all Colonial Team members (or parents) make all required payments in full and on time, in order to ensure that the teams will be able to meet their financial commitments for the season.

NOTE: This Financial Contract and The Colonials Team Handbook are separate documents. In the event of any conflict between the two documents (or any other statement or policy regarding your financial obligations), this Financial Contract shall take precedence and be the controlling document. A copy of The Colonials Team Handbook for the 2020-2021 season is located in the Club office and is used as a non-contractual guide to team policies, procedures and responsibilities. Copies will be emailed to each skater prior to our first practice.

Your full cooperation is necessary for our program to be successful. The financial terms of the program are as follows:

Program Fees and Expenses

Annual Program Fees - These Annual Program Fees (are described in sections 2 and 3 below) become binding contractual obligations at the time a skater accepts a team assignment. Please note that expenses and fees may vary by team.

Non-Refundable Deposit: The non-refundable deposit is an annual fee paid to secure a team assignment in response to an invitation letter. It is billed when a skater is offered a roster spot on a team, and is due with the return of the signed Financial Contract.

Upon the acceptance of this Financial Contract, the skater is committing to skating through the entirety of the skating season, concluding with an exhibition in the CFSC Ice Crystals show in the spring. A $100.00 fee will be assessed to any skater that does not participate in the Ice Crystals Show unless required by a medical professional. Written documentation from the medical professional must be submitted to the Director of Synchronized Skating in advance of the final practice prior to the show.

Budgeted Expenses: These expenses are covered by monthly invoices labeled as Annual Program Fees, and include the following:

Skater Expenses:

Cost of required team clothing and certain accessories, including competition dresses.
Competition registration and ice fees.
Team meals for all chaperoned teams only, while at competitions requiring a hotel stay. Note: food costs incurred above the amount budgeted for team meals (such as food purchased at the rinks, or during day trip competitions) are the responsibility of individual skaters.

Ice & Coaching Expenses:

Non-competition ice charges and coaches salaries as allocated to each team based upon the number of on-ice hours and coaches time spent per team.
Off-ice training charges.

Operating Expenses:

Music
Make-up
USFSA Team Registrations
Operating and administrative expenses

Non-Budgeted Expenses: (Note: All costs associated with non-budgeted expenses are the responsibility of the individual skater and are not included in the Annual Program Fees.)

Personal costs
Pre-ordered competition items (i.e. pins, programs & tickets)
Special team event organized by coaches and/or staff
Team pictures/ posters
Travel costs and hotel charges for skaters and families of un-chaperoned teams (Beginner, Preliminary, Pre Juvenile, Open Juvenile, Intermediate, Adult, Masters and Open Masters)
Cross training/ cross skater fees at actual cost.
Year-end gifts for coaches, line managers and graduating seniors.

Billing and Payment:

The amount for each team will be determined after tryouts have concluded and will be communicated to skaters/ parents when offer letters are sent. These Annual Program Fees will be invoiced in monthly installments as follows:

Open Masters: Deposit plus Six (6) monthly payments from September through February.
Beginner, Adult, Masters: Deposit plus Seven (7) monthly payments from August through February.
Preliminary, Pre-Juvenile, Open Juvenile, Intermediate: Deposit plus Ten (10) monthly payments from May through February.

Invoices and statements will be issued to all skaters on the 30th of every billing month and are due and payable within 30 days of issue.

Invoices will be distributed by e-mail, postal and/or placed in the skater’s mail slot in the CFSC Office.
Invoices remaining unpaid, in whole or in part, 30-days after issue will become past due.
Past due accounts will be reviewed monthly by the Director of Synchronized Skating and the Club Director, and, barring any acceptable extenuating circumstances, may result, at the sole discretion of the Directors, in denial of ice and/or team skating privileges, or other sanctions until satisfactorily settled.
Any sanctions imposed under Section I. B. iii. above may be appealed to the Director of Synchronized Skating and Club Director. Decisions of the Directors may be appealed to the Board of Directors under the Conflict Resolution Procedures of the CFSC Bylaws.

Methods of Payment

Payments may be made by cash, check or credit card (Visa, MasterCard or Discover only)
Checks should be made payable to “The Colonial Figure Skating Club, Inc.” or “CFSC” and must include the skater’s name.
All payments should be mailed to CFSC or brought to the CFSC Office and given to an office staff member or left in the CFSC mailbox outside the Club office.
Mailed payments should be sent to: The Colonial Figure Skating Club, Inc., PO Box 517, Acton, MA 01720

Membership Requirements

All skaters are required to become CFSC members maintaining at least a “Team Membership” with the club.
All Program Fees are in addition to CFSC Membership Fees, which are paid via the Member application/renewal site on Entryeeze.

Financial Commitment:

The CFSC Board of Directors has approved the following policy:

Once a payment is made for the current month there will be no full or partial refund of that or any previous payments under any circumstances.
The commitment to make all payments contained in this agreement is non-cancelable (including cases of illness or injury), except as expressly set forth below. In cases of resignation from a team, a letter of resignation with full statement of reasons, and a doctor’s letter if the reason is medical, must be submitted to the Synchronized Skating Director for consideration of whether a skater will be excused from part of his/her remaining financial commitment.
If an extraordinary circumstance results in a resignation, a skater may petition the Director of Synchronized Skating and Club Director, to be released from a portion of his/her remaining financial obligation. The request must be in writing, and include all relevant medical documentation as well as a statement of reasons (including financial hardship, if any) for the request to be excused from the financial obligation. The Directors will review the request and make a recommendation to the CFSC Board. All skaters and parents must understand that it is always difficult, if not impossible, to replace the expected revenues from a resigned team member once the season has begun, and that impose an additional and unexpected financial burden on other team members and CFSC. A resignation from the team, or routine injury, does not necessarily mean any part of the skater’s future financial obligation will be excused. The CFSC Board shall decide, in its sole discretion, whether to grant any request for a release from financial obligations.
A skater joining a team after practices have begun for that season is responsible for the deposit and full season Program Fee payments retroactive to the first seasonal payment. In extraordinary circumstances a skater joining late may petition the Director of Synchronized Skating and Club Director to be released from a portion of his/her financial obligation. The Directors will review the request and make a recommendation to the CFSC Board. The CFSC Board shall decide, in its sole discretion, whether to grant any request for a release from financial obligations.
In the event a petition for a reduction in fees is granted by the CFSC Board, the skater will still be responsible for all monthly payments due through the end of the month in which the petition is submitted. The deposit is not refundable under any circumstances.
The Colonial Finance Committee or Treasurer will not issue a Letter of Good Standing unless all prior CFSC financial obligations have been met. If any financial obligations are not met, CFSC will also notify USFS and other clubs that the skater is not in good standing (USFSA Policy CR 47.23). In addition, the skater shall be responsible for payment of all costs of collection incurred by CFSC for non-payment of the skater’s financial obligations, including collection agency fees, reasonable attorney’s fees, and court costs.

Accepting an offer for a roster spot on The Colonials and agreement to the terms of The Financial Contract does not guarantee a skater’s role on the team.
The role of every skater is the sole discretion of The Colonials coaching staff. Any skater can be designated an “alternate” or “swing” skater at any time during the skating season.

COVID-19

Due to extenuating circumstances billing and payment for the 2020-2021 season will be in monthly increments. Your non-refundable deposit will be used towards July "virtual training" sessions. Shall return to play in August and regular monthly payments will run for 8 payments (August-March). Payments will be handled and collected on a month by month basis as the season progresses. Should the Synchronized Skating 2020-2021 season be cancelled, you are not considered finanically liable for any future monthly payments.

As a Colonial Synchronized Skater, or parent of a Colonial Synchronized Skater, I have read, understand and agree to these financial terms (please refer to Program Fees and Expenses in Section I above for details of the components of the skaters’ annual payments).

Signature *

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Waiver/ Media Release

Waiver of Liability
I am aware that figure skating is a dangerous sport and that my (or my child’s) participation in skating or training activities is at my (or my child’s) sole risk. I hereby agree to release, indemnify, and hold harmless Colonial Figure Skating Club, Inc. (CFSC), Nashoba Valley Olympia, Inc., and Olympus Realty Trust, all their directors, officers, agents, insurers, attorneys, and employees, from any and all claims, demands, losses, damages or injury, whatsoever of any kind of nature that may be sustained as a result of my (or my child’s) participation or activities with CFSC.

Media Release
I give permission for all photos, videos, and other forms of media identifying/portraying the above skater to be used by CFSC for marketing purposes.

Signature *

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Opt Out: I do not want the above skater portrayed in photos, videos, or other forms of media used for marketing by CFSC.

Volunteer Requirement

The Colonial Figure Skating Club, Inc. (CFSC), 501 (c)(3) non-profit organization, depends heavily on volunteers. All families holding a:

1. Gold membership, will be required to volunteer twelve (12) hours per year
2. Silver, Team, or Professional membership, are required to volunteer eight (8) hours per year
3. Bronze membership, are required to volunteer four (4) hours per year

Families who choose not to fulfill their hours will be billed an assessment fee:

1. $300.00/twelve (12) hours
2. $200.00 /eight (8) hours
3. $100.00/four (4) hours.

The Colonial Synchronized Skating Teams will require a minimum of one shift (4 hours) to be completed at the Colonial Classic Synchronized Skating Competition in January 2021.

Required *

I have read and understand the volunteer requirement for the 2020-2021 Synchronized Skating Season

Payment

Would you like monthly payments automatically charged to a credit card? *

Yes

No

Name on Card *

Credit Card Type (AMEX is NOT accepted) *

Credit Card Number *

Expiration Date (mm/yy) *

CVC *

Signature *

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Beginner	Preliminary	Pre-Juvenile
Open Juvenile	Adult	Masters
Open Masters