Proposal for Leading a Faculty-Led Seminar

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Proposal Guidelines

Purpose: These guidelines should be followed by any faculty member who seeks approval to lead a study away seminar (ex. Seminar in Europe) which offers Baldwin Wallace academic credit for the participants. The following criteria have been designed to assist with realistic and successful planning.
 
Criteria for Reviewing Proposals

Criteria influencing the approval process:

Purpose of the Seminar: relationship of the content of the seminar to the Study Abroad Office’s and BW’s mission.

Academic Component: Clear academic learning objectives, including how those objectives will be met and assessed.

Safety: Consideration of health, safety, and liability issues related to location and activities of the seminar.

Seminar Balance: Decisions about choosing and scheduling seminars will be made to ensure that there is multiplicity of seminar destinations, academic disciplines, and faculty involvement, in a way that is responsive to student interest and the University mission.

Demonstrated success: If this is a repeat seminar, does it have a track record of adequate enrollments, student satisfaction, on-target budgets, etc.?

Resources: Study Abroad staffing, marketability/student interest and seminar cost are all factors.

 


Study Abroad Faculty-led Seminar Definition: Study Abroad Seminars are those in which students and professors travel off-campus together, in or outside the U.S., for an extended period of time and include any one of the following:

  • Four or more nights off-campus
  • International, excluding locations in Canada

The off-campus portion of the seminar must be an integral, essential component of the course material. The off-campus content cannot be replicated on campus at BW. No matter the academic discipline, the content of a Study Abroad Seminar should stress the distinctive culture and physical characteristics of the region, encouraging a greater breadth and depth of understanding than could be obtained at BW. Student participation is a requirement for the course.

Study Abroad Seminars at Baldwin Wallace University promote learning through experience. They encompass meaningful contacts with cultures that are different from our own or exploration of unique physical characteristics of a particular location. These seminars should expose students to diverse perspectives made more striking by first-hand encounters with the environments that produce them. Students should be encouraged to understand what it means to be visitors, guests, and aliens in communities where customs and rules may be quite different than those at home. It is our hope that these experiences enable students to return home, and to BW, as more intellectually curious, observant, tolerant, enlightened human beings.

While experiential learning is the primary goal of these seminars, there can be no assurance such learning will occur without careful planning. Each seminar will have different goals; some specific to a subject area or discipline, others more integrated—reflecting an interdisciplinary approach. Regardless of individual seminar goals, each should meet the primary goal of providing meaningful experiential learning with a rigorous academic component.

The Proposal Process

NEW PROGRAMS (At least 3-years in advance)

It is the responsibility of the participating faculty to prepare a proposal using the guidelines below:

  1. At least 3 years before the prospective date of travel, speak with the Director of Study Abroad for advice about how best to frame the proposal to meet the Advisory Council's criteria for Purpose, Academic Components, Safety, Seminar Balance, and Resources. Note: If the proposal will include a Service Learning course, notify and meet with the director of Service Learning.
  2. At least 2 years before the prospective date of travel, draft the proposal and obtain approval from all department/division heads through the appropriate faculty process of the disciplines involved in the prospective seminar.

Note: If new courses are being developed for this seminar or if they include existing courses being modified for I or D designation, obtain approval from the appropriate Curriculum Committee for all of those courses. Seminars cannot be submitted for Study Abroad Advisory Council approval until new courses have been approved by the appropriate committee.

  1. Submit the completed proposal to the Study Abroad Advisory Council for discussion, recommendations, approval, and if/when approved, scheduling. Proposals are due 2 years in advance by the following deadlines:
  • SPRING SEMINARS: March 15 (i.e. Applications for Spring 2022 seminars are due no later than March 15 of 2020).
  • FALL SEMINARS: October 15 (i.e. applications for fall 2022 seminars are due no later than October 15 of 2020).

**Note: once the application has been approved, all seminar directors must attend an Emergency preparedness/risk management workshop

New Seminar Proposal Rubric
The following rubric will be used by the Study Abroad Advisory Council for initial discussion only.

Pre-Existing Seminar Approval

  1. Pre-existing seminars must resubmit an updated application and proposal at least 2-years in advance (approval process will be the same as above). This also includes long-standing seminars, where structure and systems do not change on a regular basis. Seminars that are traveling during the above deadlines must notify the Director of Study Abroad of intent to resubmit a proposal prior to departure so that it can be included in the vetting process for that semester. If a seminar is on a 2-year rotation schedule (and traveling during the above deadline), evaluations and proposals must be submitted within 60 days of return. For example:
  • A May 2020 term seminar that wishes to repeat in 2-years for May 2022 will have a proposal deadline of August 1, 2020.
  • A Fall 2020 seminar that wishes to repeat in 2-years for Fall 2022 will have a proposal deadline of February 28, 2021.

**Note: A letter of intent must be filed with the Study Abroad Center to meet the 2-year deadline.

Reoccurring Seminar Proposal Rubric
The following rubric will be used by the Study Abroad Advisory Council for initial discussion only.

Faculty Requirements upon return

  1. The faculty leader(s) must submit a comprehensive written summary to the Study Abroad Advisory Council.
  2. The faculty leader(s) must complete the online faculty survey. The survey details will be emailed to the faculty within 30 days of return.

Sabbatical Policy for Faculty-Led Study Abroad Seminars
New Programs: Faculty Directors for new (i.e. first-time) seminars are not permitted to be on sabbatical for the two year cycle prior to the seminar. In the case that the sabbatical is directly related to the faculty-led program, the sabbatical may be workable during semester 1.

Reoccurring: Sabbatical leave is not encouraged for the two years prior to the seminar, however under certain circumstances a sabbatical may be workable. Please see the semester outline below which highlights some of the faculty leader responsibilities during each semester and the sabbatical policy by semester.

Semester 1- The first semester after the proposal has been approved.

Ideal semester for sabbatical.

During this semester marketing, recruitment and logistical planning for the Faculty-Led Seminar begins.

Semester 2

*sabbatical is discouraged, however under certain circumstances, it may be approved.

Marketing continues and application opens. During this semester faculty leaders will begin interviewing and accepting applicants. Faculty leaders are required to interview each applicant before students can be accepted to participate. Logistical planning continues.

Semester 3

Not permitted to be on sabbatical.

Marketing, recruitment, and interviews continue. The application deadline takes place during this semester. Logistical planning continues.

Semester 4-Seminar to take place this semester

Not permitted to be on sabbatical.

During this semester, the Seminar will take place. Logistical planning finalized.

*A plan must be submitted detailing coverage of logistical planning, marketing and recruitment. Faculty also must be willing to interview students on campus during sabbatical. See faculty handbook for detailed two year timeline of responsibilities.

Faculty-Led Study Abroad Seminar Proposal

Co-Faculty Leader 1 Profile
Have you led a Study Abroad Seminar previously? *
Will you be on sabbatical during the 2 years before the program? * 🛈

Co-Faculty Leader 2 Profile
Have you led a Study Abroad Seminar previously? *
Will you be on sabbatical during the 2 years before the program? * 🛈

Seminar Description
Are you aware of any health, safety, and liability issues that may be related to the location and activities? *

Academic Content
Note: All approved BW Study Abroad programs fulfill the International Studies Core Requirement and the Experiential Learning Requirement (EXP). 
Course 1 Information: 
Course 1: Is this a new course? *
Course 1: Has the course been approved by the Core Curriculum Committee? *
Course 1: Does the course count for core? *
Course 1: Does the course count for major credit? *
Course 1: Does the courses count for minor credit? *

Course 2 Information: 
Course 2: Is this a new course?
Course 2: Has the course been approved by the Core Curriculum Committee?
Course 2: Does the course count for core?
Course 2: Does the course count for major credit?
Course 2: Does the courses count for minor credit?

Course 3 Information: 
Course 3: Is this a new course?
Course 3: Has the course been approved by the Core Curriculum Committee?
Course 3: Does the course count for core?
Course 3: Does the course count for major credit?
Course 3: Does the courses count for minor credit?

Budget

Please use the below form to complete your program budget. Once you have completed the form, upload it to your proposal below. 
 


International Service/Service-Learning Application

International service and international service-learning courses can provide meaningful opportunities for students to gain a deeper understanding of the culture and context of the study abroad program by examining current community issues and assets within the country of travel, and learning through service how course knowledge and skills can be utilized to address community-identified needs.

Distinguishing community service activities from academic service-learning:

  • “Community service activities” happen outside of the formal course delivery and happen as a one-time or short-term experience, as opposed to a pervasive, core component of the study abroad program.
  • “Service-Learning courses” purposefully integrate course content with service experiences, including in pre-trip and in-country activities, and situate the service project and community experience as a core component of the study abroad program.
  • Both community service and service-learning utilize best practices such as: on-going reflection, pre-trip orientation and preparation, community partner input and voice, and work to develop sustainable projects and partnerships.
If the seminar will include a Service Learning component, please complete the following International Service/Service-Learning Application.

Community Service Activities
Will this program include any community service activities during travel? *
Please select – is this a:
Does partnering organization(s) require you to provide any supplies or materials for the service project?
If you selected yes above, are the funds for this:

A pre-trip “International Service” orientation is required for any study abroad programs with service-based activities. Please contact Christy Walkuski, Director Brain Center for Community Engagement, for resources related to best practices for service abroad, as well as to schedule this required pre-trip orientation (cwalkusk@bw.edu or x2301)


Service-Learning Course and Project
Will this program include a service-learning course and project? *
If yes, have you met with the Director of Service Learning / Brain Center for Community Engagement about the development of your service-learning course and project?
Does partnering organization(s) require you to provide any supplies or materials for the service project?
If you selected yes above, are the funds for this:
I understand that an International Service-Learning pre-trip orientation module is required for any international service-learning course. I will contact Christy Walkuski, Director Brain Center for Community Engagement to discuss how this International Service Learning orientation module will fit into my course curriculum (cwalkusk@bw.edu or x2301)

Department/School Approval

Please forward the following cover letter and directions for a letter of support to the department chair for each seminar faculty leader. The completed cover letter and Letter of Support should be emailed to Christie Shrefler, Director of Study Abroad (chking@bw.edu). 

By checking the box, I agree, to the best of my knowledge, the information in this proposal is correct and complete. I understand that while accompanying students abroad, I shall be subject to all rules, standards and instructions set forth in the Baldwin Wallace University handbook. I understand that as the faculty member responsible for students abroad, I am charged with the planning and oversight of the following aspects of the seminar: academic seminar, physical arrangements/student support services, enforcing student regulations, and the formation of a crisis management plan. *