Proposal for Leading a Faculty-Led Seminar

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Proposal Guidelines

Purpose: The guidelines outlined in the below rubrics should be followed by any faculty member who seeks approval to lead a study away seminar which offers Baldwin Wallace academic credit for the participants.

Note: Seminar proposals are due 2 years in advance by March 15 (i.e. Applications for Spring 2024 seminars are due no later than March 15 of 2022).

New Seminar Proposal Rubric

The following rubric will be used by the Study Abroad Advisory Council for initial discussion only.

New Seminar Proposal Rubric

Reoccurring Seminar Proposal Rubric

The following rubric will be used by the Study Abroad Advisory Council for initial discussion only.

Reoccuring Seminar Proposal Rubric

Sabbatical Policy for Faculty-Led Study Abroad Seminars

Sabbatical Policy for Study Abroad

For more information regarding the full proposal process including important dates and deadlines, please see the Center for Global Exploration website.

Faculty-Led Study Abroad Seminar Proposal

Co-Faculty Leader 1 Profile

Faculty Leader Name *

Department *

Have you led a Study Abroad Seminar previously? *

Yes

If yes, when did the seminar take place and where?

Will you be on sabbatical during the 2 years before the program? * 🛈

Yes

If yes, please list the semester (fall or spring) and year of your sabbatical.

If you will be on sabbatical, how do you plan to cover your faculty-leader responsibilities (marketing, recruitment, interviews,etc)?

What are your qualifications for leading the seminar (including any site specific information)? *

Co-Faculty Leader 2 Profile

Co-Faculty Leader Name *

Department *

Have you led a Study Abroad Seminar previously? *

Yes

If yes, when did the seminar take place and where?

Will you be on sabbatical during the 2 years before the program? * 🛈

Yes

If yes, please list the semester (fall or spring) and year of your sabbatical.

If yes, how do you plan to cover your faculty-leader responsibilities (marketing, recruitment, interviews,etc)?

What are your qualifications for leading the seminar (including any site specific information)? *

Co-Faculty Leader 3 Profile (if applicable)

Co-Faculty Leader Name

Department

Have you led a Study Abroad Seminar previously?

Yes

If yes, when did the seminar take place and where?

Will you be on sabbatical during the 2 years before the program? 🛈

Yes

If yes, please list the semester (fall or spring) and year of your sabbatical.

If yes, how do you plan to cover your faculty-leader responsibilities (marketing, recruitment, interviews,etc)?

What are your qualifications for leading the seminar (including any site specific information)?

Seminar Description

Seminar Name *

Seminar Travel Dates *

Seminar Destination(s) *

Brief Description of the Seminar *

How is the seminar related to the BW mission? How does it contribute to department/division/seminar goals? *

What are the academic and cultural learning outcomes for this Study Abroad Seminar? How does studying off-campus enhance these objectives? Include an explanation of how this experience is central to the course content. Include descriptions of specific assignments to incorporate the culture and/or distinctiveness into the course content. *

Academic Content: 3+1 Model

Seminars are required to follow a 3+1 model. This includes a full-semester 3-credit hour on-campus course and a 1-credit hour (COL300IE) course that takes place during the travel portion of the program. All 4-credit hours will count towards students spring semester load Note: Faculty have the flexibility to choose if they want to include the 1-credit hour in their spring semester load or can request to have the 1-credit moved to summer.

Note: All approved BW Study Abroad programs fulfill the International Studies Core Requirement and the Experiential Learning Requirement (EXP).

Full-Semester Course 1 Information:

Use the space below to add the 3-credit hour full-semester course details. If the program includes cross-listed courses, enter those details in the following sections for "Full-Semester Course 2" and if applicable "Full-Semester Course 3".

Course 1: Course Title *

Course 1: Department/Course Number *

Course 1: List any prerequisites: *

Course 1: Is this a new course? *

Yes

Course 1: Has the course been approved by the Core Curriculum Committee? *

Yes

If yes, when ?

Course 1: Does the course count for core? *

Yes

If yes, how does it count for Core?

Course 1: Does the course count for major credit? *

Yes

If yes, how does it count for the major?

Course 1: Does the courses count for minor credit? *

Yes

If yes, how does it count for the minor?

Full-Semester Course 2 Information (For cross-listed courses):

Course 2: Course Title

Course 2: Department/Course Number

Course 2: List any prerequisites:

Course 2: Is this a new course?

Yes

Course 2: Has the course been approved by the Core Curriculum Committee?

Yes

If yes, when ?

Course 2: Does the course count for core?

Yes

If yes, how does it count for Core?

Course 2: Does the course count for major credit?

Yes

If yes, how does it count for the major?

Course 2: Does the courses count for minor credit?

Yes

If yes, how does it count for the minor?

Full-Semester Course 3 Information (For cross-listed courses):

Course 3: Course Title

Course 3: Department/Course Number

Course 3: List any prerequisites:

Course 3: Is this a new course?

Yes

Course 3: Has the course been approved by the Core Curriculum Committee?

Yes

If yes, when ?

Course 3: Does the course count for core?

Yes

If yes, how does it count for Core?

Course 3: Does the course count for major credit?

Yes

If yes, how does it count for the major?

Course 3: Does the courses count for minor credit?

Yes

If yes, how does it count for the minor?

Budget

Please complete the following simplified budget form. While it may be difficult to obtain exact costs two years in advance (lodging, airfare, etc.), it is necessary to develop an estimate. Current prices plus 10% is recommended. After the seminar has been approved, you will be provided with a more detailed excel spreadsheet. (NOTE-Contracts should not be signed and deposits should not be made before final approval is granted.

Once you have completed the form, upload it to your proposal below.

Please upload your completed Budget Form. *

Risk Assessment

The below Risk Assessment Form will collect information regarding the health and safety environment for the proposed study abroad program. Fill in the Risk Assessment Template (linked below). The Advisory Council and THe Center for Global Exploration will use this information to evaluate the risk for the proposed study abroad seminar.

Once you have completed the template, save it to your computer, and upload it below.

BW Risk Assessment Template

Please upload your completed Risk Assessment here: *

If the seminar will include a Service Learning component, please complete the following International Service/Service-Learning Application.

International Service/Service-Learning Application

International service and international service-learning courses can provide meaningful opportunities for students to gain a deeper understanding of the culture and context of the study abroad program by examining current community issues and assets within the country of travel, and learning through service how course knowledge and skills can be utilized to address community-identified needs.

Distinguishing community service activities from academic service-learning:

“Community service activities” happen outside of the formal course delivery and happen as a one-time or short-term experience, as opposed to a pervasive, core component of the study abroad program.
“Service-Learning courses” purposefully integrate course content with service experiences, including in pre-trip and in-country activities, and situate the service project and community experience as a core component of the study abroad program.
Both community service and service-learning utilize best practices such as: on-going reflection, pre-trip orientation and preparation, community partner input and voice, and work to develop sustainable projects and partnerships.

Community Service Activities

Will this program include any community service activities during travel? *

Yes

Please list anticipated community partner organization(s)

Please select – is this a:

one time project

on-going project during program

Please provide a brief description of the anticipated service experience.

Does partnering organization(s) require you to provide any supplies or materials for the service project?

Yes

If you selected yes above, are the funds for this:

built into the program fee

coming from an outside budget

A pre-trip “International Service” orientation is required for any study abroad programs with service-based activities. Please contact the Center for Community Engagement for resources related to best practices for service abroad, as well as to schedule this required pre-trip orientation.

Service-Learning Course and Project

Will this program include a service-learning course and project? *

Yes

If yes, have you met with the Director of Service Learning / Brain Center for Community Engagement about the development of your service-learning course and project?

Yes

Please list anticipated community partner organization(s)

Please describe the duration and scope of the anticipated project (ex. pre-trip project work, students will work on project in community daily while in-country…etc)

Does partnering organization(s) require you to provide any supplies or materials for the service project?

Yes

If you selected yes above, are the funds for this:

built into the program fee

coming from an outside budget

RELATION TO DISCIPLINE The international service-learning experience must be directly related to the subject matter of the course and contribute to specific learning objectives. How will students apply or enhance their classroom learning through the service-learning experience? Please provide specific examples of appropriate service that students may engage in during this international program and how it relates to the course subject matter.

RECIPROCITY / COMMUNITY VOICE Describe how the proposed service-learning experience will meet a community identified need. What role will the international community partner play in identifying and coordinating service? How will community needs be identified?

REFLECTION Discuss how students will be expected to reflect about what they have learned through the service-learning experience and how it relates to the subject matter. Please give specific examples of reflection assignments or activities.

ASSESSMENT What method(s) will be used to assess the learning derived from the service-learning experience? Note that credit is earned for the learning and its relation to the course, not for the service alone.

TRAINING & ORIENTATION. Please identify any specific preparation students will need prior to their travel abroad to be successful during this service-learning experience [Ex. Language skills, preparation for working with a specific population (ex. children)]

I understand that an International Service-Learning pre-trip orientation module is required for any international service-learning course. I will contact Christy Walkuski, Director Brain Center for Community Engagement to discuss how this International Service Learning orientation module will fit into my course curriculum (cwalkusk@bw.edu or x2301)

I agree to the above statement.

Department/School Approval

Please forward the following cover letter and directions for a letter of support to the department chair for each seminar faculty leader. The completed cover letter and Letter of Support should be emailed to Christie Shrefler, Director of Study Abroad (chking@bw.edu).

Department Chair Letter of Support

By checking the box, I agree, to the best of my knowledge, the information in this proposal is correct and complete. I understand that while accompanying students abroad, I shall be subject to all rules, standards and instructions set forth in the Baldwin Wallace University handbook. I understand that as the faculty member responsible for students abroad, I am charged with the planning and oversight of the following aspects of the seminar: academic seminar, physical arrangements/student support services, enforcing student regulations, and the formation of a crisis management plan. *

I agree to the above statement.