This form is used to report substantive changes in your agency.

Before completing the form, please read carefully the information on reporting substantive changes available on our website and the Guide for Applicants and Registered Agencies.

Please note that your Substantive Change Report will be published after the Register Committee has considered it.

Reporting Agency

Agency full name *

Agency acronym *

Expiry of registration * +

Contact person *

Phone *

Email *

The report involves another registered agency (in case of a merger)

Agency name *

Expiry of registration * +

Contact person *

Phone *

Email *

The report involves another registered agency (in case of a merger)

Agency name *

Expiry of registration * +

Contact person *

Phone *

Email *

Other Organisations Involved

Is the change you are reporting a merger that involves other organisations than the reporting agency/ies mentioned above (i.e. that are not registered on EQAR)? *

Yes

No

Please provide information about the organisation(s) involved in the merger:

Name *

Legal form *

Website *

Activities *

Another organisation was involved in the merger.

Name *

Legal form *

Website *

Activities *

Another organisation was involved in the merger.

Please provide the same information as above for any further organisation(s) involved: *

Description of the Changes

A. Has the organisational identity of the registered agency changed?

This might include:

changes to the legal form or status;
merger with/into another body/entity, another body/entity becoming part of the agency;
changes in parent entity, if applicable;
liquidation, bankruptcy or similar proceedings.

*

Yes

No

Please describe the changes in the agency's organisational identity: *

0/500 words

B. Has the organisational structure changed?

This might include:

role or composition of governing or managing bodies (only changes of the general composition/membership categories – there is no need to report regular changes of individuals, e.g. when their terms end);
establishment or discontinuing of governing or managing bodies;
major/drastic changes in the staffing or financial situation;
outsourcing of activities with significant relevance for the agency's external quality assurance activities.

*

Yes

No

Please describe the changes in the agency's organisational structure: *

0/500 words

C. Have the external quality assurance activities implemented by your agency changed?

This includes all external quality assurance activities within the scope of the ESG: reviews, audits, evaluations or accreditations of higher education institutions or programmes that relate to learning and teaching in higher education, including the learning environment and relevant links to research and innovation; regardless of whether these activities are carried out within and outside the EHEA, and whether they are obligatory or voluntary.

*

1. One or several new external QA activities were introduced

2. Substantive changes carried out to one or several existing external QA activities (e.g. changes to their methodology, criteria or procedures)

3. One or several existing activities were discontinued

4. Not applicable, no new activities/no changes

For case 1. and/or 2. please describe the context that lead to the current changes in your agency's activities. For new activities, please explain if they were developed from scratch or on the basis of existing activities that were subject to the last external review. *

0/700 words

1. New EQA activity/ies

Please specify the name of the external QA activity/-ies? Add a + for each new activity that was introduced. *

+-

The introduced activity/ies address: *

study programmes or higher education institutions

joint programmes

joint programmes using the European Approach for the Quality Assurance of Joint Programmes

other i.e. micro-credentials, short cycle studies etc. other i.e. micro-credentials, short cycle studies etc.

ESG 2.1: How does the agency ensure that ESG standards 1.1 – 1.10 are effectively translated into the new external quality assurance activity? If a mapping was carried out against the ESG Part 1, please upload document below. *

0/500 words

ESG 2.2: Please shortly describe how the agency ensured the methodology is fit for purpose and how were stakeholders involved in the development of the processes and criteria? *

0/250 words

ESG 2.3: Please provide us with a link(s) to the newly published external QA methodology and/or procedure

+-

ESG 2.3: If no site visits are used, how does the agency validate the evidence provided by institutions?/ If responsibility for one or several element(s) of the process is assigned to another body, how do the agency and that other body interact in implementing the process? *

0/250 words

ESG 2.4: Please shortly describe the review team composition, selection, appointment and training of reviewers. *

0/250 words

ESG 2.5: Please shortly describe what methods does the agency employ to ensure consistency in the application of its criteria? *

0/250 words

ESG 2.6: Please provide us with a link to where the external QA reports for this procedure are (or will be) published:

+-

ESG 2.7: How does the agency handle concerns about the conduct of its reviews process or those carrying it out (complaints)? How can a reviewed higher education institutions question the formal outcome (e.g. report, decision, judgement, recommendation) of the process? (appeals) *

0/250 words

ESG 3.4 & ESG 3.6: How is the new activity embedded in thematic analyses and the internal quality assurance of the agency? *

0/250 words

2. Changes to existing EQA activity/-ies

Please specify which of your existing external QA activities were changes? (introduce the name of the activity as listed on your agency's profile on EQAR). Add a + for each new activity that was changed.

+-

ESG 2.1: How does the agency ensure that ESG standards 1.1 – 1.10 are effectively translated into the revised external quality assurance activity? If a mapping was carried out against the ESG Part 1, please upload document (see end of the form). *

0/500 words

ESG 2.2: Please shortly describe how the agency ensured the revised methodology is fit for purpose and how were stakeholders involved in the development of the processes and criteria? *

0/250 words

ESG 2.3: Please provide us with a link(s) to the revised external QA methodology and/or procedure

+-

ESG 2.4: Please shortly describe any changes in the review team composition, selection, appointment and training of reviewers (if different then before).

0/250 words

ESG 2.5: Please shortly describe what methods does the agency employ to ensure consistency in the application of its criteria? *

0/250 words

ESG 2.6: Please provide us with a link to where the external QA reports for this procedure are (or will be) published (if different than before):

+-

3. EQA activity/ies were discontinued

Please specify which of your existing external QA activities were discontinued? (introduce the name of the activity as listed on your agency's profile on EQAR). Add a + for each new activity that was discontinued.

+-

3. Please describe the reasoning/ the context on why that external QA activity has been discontinued: *

0/250 words

D. Has the agency introduced any other new types of activities outside the scope of the ESG?

These activities may include consultancy services, recognition of qualifications, reviews of non-higher education providers, evaluation of research units or research proposals etc. *

Yes

No

Please provide below some information concerning these newly introduced activities i.e. link to the procedure or methodology, target audience, separation of the activity from other activities within the scope of the ESG etc. If the agency is a unit or department of a larger organisation, please also include all newly introduced activities of the organisation you are part of. *

0/500 words

If necessary, you can upload documents that you wish to annex to your report. Please make sure that these documents are referred in the descriptions above. Please only upload PDF files.