During the course of our engagement my firm will provide for you the following services:
1. Entry of all deposit and withdrawal transactions
2. Monthly reconciliation of all bank accounts
3. Generation of standard business reports to include but not be limited to; a. Profit and Loss, b. Balance Sheet, c. Expense and Income Statements
4. General advisory services pertaining to accounting
Please also note that while I always wish to provide more to my clients, my firm is limited by this engagement and cannot audit or review your financial statements or any other accounting documents and information you provide in accordance with generally accepted auditing standards. Accordingly, I respectfully ask that you do not, in any manner, refer to this engagement, or the work that we provide, as an audit or a review. Nor will I refer to this engagement or the work that my firm provides as an audit or a review.
Since mainly you will be providing bank and credit card statements please note that I will rely on the accuracy and completeness of the documents and information you provide to me and accept the information as accurate and complete on its merits. This engagement and my firm cannot be relied upon to disclose fraud or other illegal acts that may exist inside your company, your banking institution, or any financial services company that you may engage with. And while I wish we could, during the course of our engagement we will not be able to identify significant deficiencies or weaknesses in your internal processes and controls based on the documents and information you provide.
My fees will be billed monthly at a rate of one hundred and ten dollars per hour ($110.00/hr.). All payment for our services is due upon or just following the rendering of your monthly bookkeeping services. All invoices are due upon receipt and I will use the credit card provided below to settle and cover all invoices at the time they are generated and upon completion of my work on that particular day. Should you not be able to make immediate payment, there is a problem with your credit card, or you have new payment information, you are strongly encouraged to contact me to discuss payment options or remittance. Please note that in some cases multiple invoices may be generated monthly should I work on your accounting project on multiple days during a particular month. In this case please note that your most recent invoice will NOT be cummulative and will NOT include charges from a prior invoice. All invoices stand alone, separate from one another, as payable and as issued.
While I do not expect this to be an issue, should your account fall in arrears I will use my discretion with regard to the suspension of my services until your account is returned to a zero balance. And if I must refer your account to collections you will be responsible for any costs associated with said collections to include but not be limited to attorney’s fees.
My hourly rate is charged based on the aforementioned services I provide. If I am required or asked to attend meetings outside my office or any other time is spent outside the office working on your account, the hourly rate of $110.00 per hour will apply. Moreover, you will need to reimburse me for any and all costs associated with obtaining supplies or materials or education related directly to this engagement. If I anticipate either travel charges or material reimburse costs I will do everything in my power to discuss these in advance of their occurrence.
If either of us wish to terminate this engagement, for any reason, we need only do so in writing. All outstanding fees for services rendered prior to termination, will be due immediately upon termination.
Please be advised that it is this firm’s policy to retain your information and data for a period of not more than seven years. At which point I will commence the process of destroying the contents of your file which are older than 7 years. My destruction procedures are generally performed by a third party shredding service but I reserve the right to shred on site myself using my own shredding devices. If any original documents exist in the file I will offer you ample opportunity to retrieve them.
On the extreme, outside, and remote chance that I or any member of the Finesse Tax Accounting, LLC staff (an affiliate organization) is required to respond to a subpoena, court order, or other legal process for the production of documents and/or testimony relative to information obtained and/or prepared during the course of this engagement, you agree to compensate me and Finesse Tax Accounting, LLC (an affiliate organization) at a standard appearance rate of three hundred dollars per hour ($300.00/hr.). If I incur any out of pocket costs associated with this appearance you also agree to reimburse me for any out of pocket costs. Please note that my standard hourly rate can adjust annually and should that happen I will do my best to notify you in advance.
In the event that I or Finesse Tax Accounting, LLC (an affiliate organization) is obligated to pay any cost, settlement, judgment, fine, penalty or similar award or sanction as a result of any claim, investigation, or other preceding instituted by any third party, you agree to indemnify me and Finesse Tax Accounting, LLC (an affiliate oranization), and defend us, and hold us harmless as against such obligation.
This engagement is contractual in nature. It includes all of the relevant terms that govern this engagement. The terms spelled out in this text supersede any prior oral or written representations of commitments of my bookkeeping engagement together. Any further changes or additions to the terms set forth in this letter will only become valid and effective if placed in the form of a written amendment signed and agreed upon by both parties.
If after full consideration and consultation with counsel if so desired, you agree that this letter is acceptable and wish to commence this engagement, please sign below in the space provided. The original will be retained by this office and a copy of the executed letter will be provided for your records.
I thank you for the opportunity to serve you and look forward to beginning this new chapter with you and your business.
Catherine M. Doane